Accounting System

Vouchers are auto generated by most of the processes in the system. Reports updated once vouchers have been created. The process enables the users to add, edit, check and confirm the processed data efficiently and precisely.

  1. Financial reports (Trail Balance, Profit & Loss, Balance Sheet) updated once vouchers have created.
  2. Vouchers are generated automatically by the other processes such as billing, settlement etc..
  3. Add, edit, check and confirm vouchers efficiently and precisely.

Auto voucher generation

  • For every single data entry of the following process, relevant voucher are auto- generated:
    • Job Order Process – Account Receivable (AR), Sales/Turnover
    • Purchase Process – Account Payable (AP), Inventory
    • MoneyIn Process – Sales Invoice (AR) Settlement, Other Income Receipt etc.
    • MoneyOut Process – Vendor Invoice (AP) & Bills Settlement, Bank Transfer etc.
    • Exchange Rate Update – Auto calcuation of exchange gain/loss
    • Stock Out Process – Inventory, Cost of Goods
    • Bill Process – Expenses, Settlement

Auto Financial Report Update

  • The reported updated once vouchers have created
    • Journal
    • General Ledger
    • Trial Balance
    • Income Statement
    • Balance Sheet (Draft version for including not confirmed vouchers)

Effective Voucher Item Generator

  • Auto voucher registration for adding
  • No accounting code entry is required. Six sectors accounting code enables user filters out the target code list quickly. Directly input data in list, then click “Auto-balance” and “Transfer” buttons, a new voucher is generated.

Effective Vouchers Confirmation Process

  • Voucher list and transaction items are shown on the same screen for easy checking
  • Checking and confirming processes are done by one-trick button
  • Batch confirmation of vouchers are provided
  • Current relevant reports are auto-updated

Feature :

1. Document Status / Progress Control

2. Balance of Flexibility and Security

3. Reliable and Scalable / Remote Connection

4. Multiple Currencies

5. Reporting

6. Security Control

7. Auto-generation / update

8. Excel Import for Master File

9. Effective Data Input Engine


Document Status / Progress Control

  • 'Status' and ID are assigned to the document. The 'status' is automatically updated during the process.
  • Percentage of progress is attached to the individual record.
  • This design enables users easily and precisely monitor the progress of operation. For example, by filtering the 'status', to get the Outstanding Delivery report for Sales Orders or Purchase Orders is just needed 3 clicks.

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Balance of Flexibility and Security

  • Undo function is provided, it is easy to carry out by one click (the user must have sufficient power and password).
  • As automatically update involved data table during the processes, i.e. press confirm button for sales invoice update : the system will update 'Receivable', 'Customer Balance', 'On Hand Balance, Engaged Balance of Inventory' and created 2 vouchers (for sales and cost).
  • Two Levels of Time Lock for securing data – Permanent Time Lock, the data updated action will be rejected according to the setting of the 'Permanent Lock Date' which only can be revised forwardly. Temporary Time Lock, the data updated action will be rejected according to the setting of the 'Temporary Lock Date' which can be revised backwardly or forwardly but later than the 'Permanent Lock Date'.

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Reliable and Scalable / Remote Connection

  • Adopting Microsoft SQL Server - reliable with high capacity and Integrating with VB.NET as development tools.
  • Remote Connection simply through Internet

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Multiple Currencies

  • User-defined local currency and foreign currencies
  • Exchange rate update records
  • Auto-calculated exchange difference and voucher auto-created accordingly

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  • Comprehensive selection criteria, filter,etc.
  • Multi-dimension reporting
  • Easily to be exported to .doc, .xls, .pdf, etc. format

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Security Control

  • Multi roles and power levels set up
  • Power of Voucher Post and Over Credit Invoice Release can be assigned individually
  • Multi-layers access control
  • Individual menu for different role of organization
  • Data Filtered by roles and Profit Centers

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Auto-generation / Update

  • During the processes, document will be auto-generated :
    • Voucher
    • Sales Invoice
    • Delivery Note
    • Stock In Note
    • Stock Out Note
  • Reports will be auto-updated :
    • Journal
    • General Ledger
    • Trial Balance
    • Income Statement (Individual Profit Center)
    • Balance Sheet
    • AR and AP status
    • Inventory status
    • Money In/Out status

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Excel Import for Master File

  • Excel format can be directly imported (just 2 clicks) to master files : Customer, Vendor and Product. This enables the user setup the system quickly and effectively.

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Effective Data Input Engine

  • Item list in various documents can be easily imported and exported by Excel format. Through the simple import/export mechanism, user is able to edit the items in Excel and transfer it to target document .
  • Three levels of product code and additional sort code enable user filter out the target product list quickly. Quantity available of target product (Qty In Stock + Qty On Order – Qty Engaged), together with the 'Click to Select' Button, the user is able to complete a item list easily. ..

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